SERTOMA, INC.
POLICY STATEMENTS
TABLE OF CONTENTS
(Approved March 2008)

2. Corporate Membership.
(hold this space for addition of a national corporate membership if defined)

1. Defined. To accommodate the transition resulting from the merger of Sertoma International and the Sertoma Foundation, the following will be the approved Board structure and process. The decision on which and when positions are affected, will be determined by the Sertoma Board of Directors.

2. 2008-2009 Fiscal Year:

a. The Members will vote for two (2) three-year term regionally elected Directors.
b. The Board will appoint three (3) at-large Directors from the Foundation Trustees, one (1) for a one-year, one (1) for a two-year, and one (1) for a three-year term.
c. The Foundation Board of Trustees will be dissolved, and the new Foundation Program Committee will be established—leadership to be determined by the President, and approved by the Board.
d. No changes will be made to the current officer structure.

3. 2009-2010 Fiscal Year:

a. The Members will vote for three (3) three-year term regionally elected Directors.
b. The Members will vote for one (1) three-year at-large elected Director.
c. The Members will vote for a Senior and a Junior Vice President.
d. The Board will appoint the Treasurer.
e. The Board will extend the expiring two-year term of one (1) director for one year
f. The Chairman position will be terminated at the end of this year.
g. At that time the transition will be complete and the Board of Directors will be structured and operate as defined in these Policy Statements.

1. Responsibilities.
The Board of Directors shall define the policies and shall have full administrative authority in all matters relating to Sertoma and shall exercise general control and supervision over all officers, divisions and committees of Sertoma, except as otherwise specifically provided in the Sertoma Bylaws. Major policy changes adopted by the Board of Directors shall be published in the official publication promptly following such adoption.

2. Meetings.

a. The Board of Directors shall meet at such places and times, not less than twice annually, as may be determined by action of the Board or at the call of the President, or at the written request of four (4) members of the Board. Written notice shall be sent by the Executive Director to each member of the Board at least twenty (20) days prior to the time of the meeting, giving the time and place of such meeting.

b. Meetings by Telephone.

i. Meetings of the Board of Directors may be held by means of telephone or similar telecommunications equipment by means of which all Directors participating in the meeting can hear each other.
ii. Participating in a meeting by telephone or similar telecommunications equipment shall constitute presence in person at the meeting, except where a Director participates in a meeting for the sole purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully convened or called.

c. Quorum.

A majority of the total membership of the Board of Directors shall constitute a quorum for the transaction of business, except in cases where a larger vote is required by provisions of these Policy Statements.

d. Voting by E-Mail/Mail/Fax/Phone.

The Board of Directors may, between its meetings, transact business by correspondence by voting upon propositions e-mailed/mailed/faxed to Board Members by the Executive Director with the approval of the President.

3. Officers and Directors Duties and Responsibilities.

a. President.
The President shall preside at all meetings of the Board and at the Annual Convention. The President shall exercise general supervision over the work and activities of Sertoma and shall perform such other duties as ordinarily pertain to the office except those which may be delegated to others by the Board of Directors.

b. President-Elect.
The President-Elect shall exercise general supervision over the activities of the Foundation and perform other duties as are assigned by the President and by the Board of Directors. The President-Elect shall preside, in the absence of the President, at any and all meetings where the President would normally preside. In the event of inability of the President to perform some or all of his/her duties, the President-Elect shall perform such duties and have, in connection therewith, the authority of the President. The President-Elect, upon retiring as such at the end of a fiscal year, shall automatically become President.

c. Vice Presidents.

i. The two Vice Presidents (senior and junior) shall perform such duties as usually pertain to the office or may be assigned by the President or the Board of Directors. In the event of inability of the President-Elect to perform some or all of said duties, the Board of Directors may assign the Senior Vice President to perform such duties and to have, in connection therewith, the authority of the President-Elect.
ii. The Senior Vice President, upon retiring as such at the end of a fiscal year, shall automatically become President-Elect.
iii. The Junior Vice President, upon retiring as such at the end of a fiscal year, shall automatically become Senior Vice President.

d. Treasurer.
The Treasurer shall perform such duties as ordinarily pertain to the office or may be prescribed by the Board of Directors, or as provided for herein, and shall give bond, the premium to be paid by Sertoma, in such amount and upon such conditions as from time to time may be required by the Board of Directors.

e. Director.
The Directors serve as the at-large representatives of the Sertoma members in setting policy and strategic direction for the organization and shall perform all duties related to the policy and fiduciary responsibilities of a not-for-profit Board and other duties as assigned by the President and/or Executive Committee.

f. Secretary of the Board/Executive Director.
The Board of Directors shall appoint the Executive Director. The Board of Directors shall have the right to change the title of Executive Director and shall have the power to remove any of its appointees. The duties of the Executive Director include the following, as well as those defined in the employment contract:

i. Shall be Secretary of the corporation, have custody of and affix the corporate seal of the organization when required, and shall sign all documents issued by Sertoma.
ii. Shall be the Executive in charge of Sertoma Headquarters and its several departments, and be responsible for the selection and supervision of the staff, subject to terms of the employment contract and policies as defined by the Board of Directors.
iii. Shall give bond for the faithful discharge of his/her duties in a sum with such sureties as are required by the Board of Directors; the premium for same shall be paid by Sertoma.
iv. When any member(s) of the Sertoma Board insist on action that is in conflict with the Sertoma Constitution, Bylaws, Policy Statements, Procedure Statements or Sertoma Board action, the Executive Director shall not comply and shall immediately notify the Executive Committee.

4. Election of Board.

a. Officers.

i. Junior Vice President shall be elected at the Annual Meeting.
Term of Office.

• Junior Vice President shall be elected for a term of one (1) year; elections shall be held at the Annual Meeting with election procedures and results to be certified by the Executive Director.

ii. The current President-Elect and Vice Presidents will ascend to the next office for a one-year term. Officers shall be installed at such time as determined by the Board of Directors and shall assume the authority of that office upon installation.

• Each Officer shall serve until his or her successor shall have been elected and assumed authority of that office.

iii. The Treasurer shall be appointed by the Board for a term of two (2) years, with the ability to be reappointed for one successive term.

• The appointee must be a member of Sertoma in good standing and have demonstrated experience skills related to reading and understanding financial statements, investment reports and related information.

b. Directors.

i. Regionally elected.
One Director shall be elected from each Region. Elections shall be held at the designated Region meeting site for each Board position, election procedures and results to be certified by the Executive Director.

ii. At-Large elected.
Three (3) Directors shall be elected at-large. Elections shall be held at the Annual Meeting, with election procedures and results to be certified by the Executive Director.

iii. Term of Office.

• Each Director shall be elected for a term of three (3) years,
• Directors shall be installed at the Annual Meeting but shall not assume the authority of that office until the first day of the fiscal year for which they are elected.
• Each Director shall serve until a successor has been elected or appointed and assumed authority of that office.
• No Director, regardless of how elected, shall have consecutive terms in office, except that an appointive term of no more than one year to fill a vacancy shall not be considered in interpreting this restriction.

iv. Rotation of Directors.

• The Board will establish and maintain a rotation policy so no less than three (3), and no more than four (4) positions change annually.

5. Removal from Office.

a. By the Board.

i. For good cause any Officer or Director by a two-thirds (2/3) vote of the membership of the Board of Directors, shall be suspended or removed, provided such Officer or Director shall have been served personally, or by registered mail, with notice identifying the cause for suspension or removal.
ii. Said notice shall specify the time, not less than fifteen (15) days after giving said notice, and the place of hearing; and such Officer or Director, may be represented by counsel at the hearing, and the Board of Directors may employ counsel if it is desired.

b. By the Members.

i. For good cause, a member or members may present a resolution to request a recall for any Officer or Director. Said resolution must be adopted at a Regional Meeting before moving to the floor of the International Annual Meeting.
ii. If said resolution is adopted by two-thirds (2/3) of members present and voting at the Annual Meeting, the Officer or Director is recalled, and the office is vacant. Any vacancy created by recall will be filled as defined in Article III, C-6 of these Policy Statements.

6. Vacancy in Office.

a. President.
In the event of a vacancy in the office of President, the President-Elect shall fill the unexpired term and shall continue to serve as President for the term for which elected. In the event that the office cannot be filled by the President-Elect, the Board of Directors shall appoint from its members a President to fill the unexpired term.

b. President-Elect.
In the event of a vacancy in the office of President-Elect, the Senior Vice President shall fill the unexpired term.

c. Vice Presidents.

i. In the event of a vacancy in the office of the Senior Vice President the Junior Vice President shall fill the unexpired term.
ii. In the event of a vacancy in the office of the Junior Vice President, the Board will appoint a member to fill the position until the next election, at which time the members will elect both a Junior and Senior Vice President.

d. Treasurer.

i. In the event of a vacancy in the Office of Treasurer, the Board of Directors shall appoint a new Treasurer for the completion of the term.

e. Director.

i. Regionally elected

• In the event of a vacancy in the office of Director, the Governors of the region shall meet, upon call of the President of Sertoma, within a period of thirty (30) days and appoint a Director, such Director to be an active member of a Sertoma Club in good standing in the same region from which the predecessor was elected.
• In the event the Governors do not act as prescribed by this Section, the Board of Directors of Sertoma shall fill the vacancy by appointing an active member of a Sertoma Club in good standing in the region, who shall serve as aforesaid.

ii. At-Large elected

• The Board of Directors of Sertoma shall fill the vacancy by appointing an active member of a Sertoma Club in good standing.

iii. Term of Appointments

• Such Director shall serve for the remainder of the term of the predecessor, except that if such vacancy occurs within the first year of a three-year term, the Director shall serve only until the time of the next appropriate Annual Meeting, at which time the members shall elect a Director to complete the original term.

1. Executive Committee.
The Executive Committee shall perform such duties and shall exercise authority as delegated by the Board of Directors. Duties and responsibilities include operational stability, organizational coordination, Bylaws, policy, legal issues, and supervision of the Executive Director’s management of the organization. The committee will track the status of and progress on planning issues, coordinate the work and input of the other committees and Directors, and as a group provide stewardship of all organizational assets and relationships to provide for long-range and strategic planning.

2. Market Development Committee.
Chaired by the President, the Market Development Committee is responsible for the strategies and activities related to developing new clubs and the related training, assignment and support of volunteers involved in the development efforts. This committee will work in conjunction with the Member Services Committee to support clubs to increase and retain existing individual membership.

3. Finance Committee.
Chaired by the Treasurer, the Finance Committee is responsible for the stewardship of all organizational assets, including the operational budget, all physical and financial assets, evaluating and recommending the management and use of endowed funds, and risk management issues. Additionally, this committee provides supervision of all processes that distribute funds as grants or scholarships.

• Membership of this committee will include at least two (2) Directors as recommended by the President and approved by the Board of Directors. The Director of Finance/Administration, or equivalent position, will serve as staff liaison.

4. Foundation Committee.
Chaired by the President-Elect, the Foundation Committee is responsible for the development activities of Sertoma, including the annual fund; endowment giving; and any special campaigns, stewardship and recognition programs; and all related activities.

• Membership of this committee requires a minimum contribution to the Foundation programs and will include at least two (2) Directors and individual members as recommended by the President and approved by the Board.

5. Member Services Committee.
Chaired by the Senior Vice President, the Member Services Committee is responsible for the annual review and evaluation of all training, services and delivery systems, including the District Governors used to support members and provide recommendations as to areas of improvement and resource allocation.

• Membership of this committee will include Certified Trainers and others as approved by the President and Board of Directors. The Executive Director will assign an appropriate staff liaison.

6. Mission Activities Committee.
Chaired by the Junior Vice President, the Mission Activities Committee is responsible for the annual review of all Sertoma sponsorships and programs and to recommend to the Board of Directors changes or additions to assure the sponsorship programs are supporting the strategic goals of the organization.

• Membership of this committee will include other Directors and members as approved by the President and Board of Directors. The Executive Director will assign an appropriate staff liaison.

7. Special Committees.
The President, with the approval of the Board of Directors, may appoint such Special Committees or Task Forces as may be necessary from time to time. The term of service of such Special Committees shall end with the close of the Sertoma year in which appointed unless approved by the Board of Directors for a specified period or task which exceeds the close of the Sertoma year.

1. Definition.
As authorized in the Bylaws, the Board of Directors establishes the following geographical areas to govern and carry out the business of Sertoma:

a. Region. A division based on membership counts to assure equitable representation of the membership base for the purpose of electing Directors to the Board. Regions shall have not less than fifty (50) active clubs and not less than three thousand (3,000) members. The Board of Directors may consider exceptions to this rule, but the foregoing is basic to the creation of financially sound regions.

b. District. A division established to facilitate communication among the individual members and with the Board of Directors to assure strong program and service delivery and to assure member voice and access to the policy- and decision-making of the Board of Directors. Districts shall have not less than eight (8) active clubs and not less than three hundred (300) members. The Board of Directors may consider exceptions to this rule, but the foregoing is basic to the creation of financially sound districts.

c. District at Large: A division established to communicate and provide services to individual members and clubs that are not currently assigned to an existing District as determined periodically by the Board of Directors. However, those clubs shall participate in any and all activities in the Region in which they are located

2. Realignment of Divisions.
Any division, or the clubs assigned to a division, may be realigned, combined or altered by the Board of Directors as it deems necessary to carry on or improve the business of Sertoma by majority vote of the Board of Directors.

3. Name.
Each division, acting through the members that comprise such division, shall select a name, which shall become the official name of the division upon approval by the Executive Director. Such division shall not use any other name. In the event any division acting through its clubs shall vote to change its name, it shall submit such change in writing to the Executive Director for approval. This shall become effective upon notification of approval from Sertoma Headquarters.

4. Division Volunteer Duties and Responsibilities.

a. Requirements
All division volunteers must be active members in good standing of a club in good standing.

b. Regions

i. Directors Regionally Elected.
ii. In addition to those duties assigned to the Director in
Article III, C-3-e. the Director shall preside at, and be accountable for the agenda of the Annual Meeting sessions of an assigned Regional Convention.
iii. Treasurer.
A Director, if authorized to collect and distribute funds for the region, shall appoint an independent Treasurer. The Director cannot serve as his/her own Treasurer, nor can any member of his/her immediate family. The Treasurer is accountable for reports and procedures as defined by the Board of Directors on the collection, use, expenditure and purpose of all region funds.

c. Districts

i. Governor.
The Governor is the representative of Sertoma in the district under the direction and supervision of the Board of Directors of Sertoma with the duties of furthering the objectives and interests of Sertoma, and supporting the needs of the clubs within the district as defined in the Governor’s Manual.

• Elected by the members at the District Meeting.
• Term of office is two (2) years beginning on the first day of the Sertoma fiscal year following the District Meeting where the person was elected.
• The Board may, for good cause, remove a District Governor.
• In the event of a vacancy in the office of the Governor, the Director from the region in which the District is located shall appoint a Governor to fill the unexpired term. The appointee shall be an active member of a club in good standing from the district in which the vacancy exists. The President of Sertoma is empowered to appoint an Acting Governor to serve until such vacancy shall have been filled by the Director.

ii. Treasurer.
A Governor, if authorized to collect and distribute funds for the district, shall appoint an independent Treasurer. The Governor cannot serve as his/her own Treasurer, nor can any member of his/her immediate family. The Treasurer is accountable for reports and procedures as defined by the Board of Directors on the collection, use, expenditure, and purpose of all district funds.

iii. District Cabinet or Committee.
To assist in the effective support of the district, the Governor may create a District Cabinet or Committee to further the objectives of Sertoma. Each member shall be an active member in good standing of a Sertoma Club in good standing in the district.

1. Canada – As approved, the Canadian clubs shall form a division and will operate under the structure defined in the mutually approved agreement on file at Sertoma Headquarters.

2. Clubs – Approval of the Board of Directors is required, prior to establishment of each club in any country in which there are less than ten (10) previously approved and operating clubs.

3. Youth Programs – Sertoma Serteen/Collegiate programs are limited to the geographical boundaries of the United States and Canada. Any groups outside these boundaries are considered non-conforming and are not sanctioned or authorized to use any Sertoma logo/name or trademark.

1. Defined. Sertoma established Hearing Charities of America (HCA) to expand Sertoma’s mission related to hearing and hearing-related communications disorders.

2. Authority. To hold six (6) voting positions on the Board of Hearing Charities of America as defined in the HCA Bylaws.

3. Appointments.

a. Three (3) of the voting positions will be held by the current President-Elect, President and the immediate Past President of Sertoma.
b. Three (3) of the voting positions will be appointed by a vote of the Board of Directors as defined in these Policy Statements.

4. Nomination and Appointment to Hearing Charities Board.

a. A Nominations Committee appointed by the President of Sertoma consisting of three (3) Sertoma members—at least one who is currently serving on the HCA Board—to evaluate and present candidates for the open position each year.
b. The Executive Director or his/her assignee will serve as a member of the committee.
c. Candidates will be presented for Sertoma Board approval at the last Board meeting of each fiscal year. A majority vote is required for appointment.

5. Terms.
Each appointment, other than those held by right of office, is for a three- (3) year term. Terms of the three positions are to be staggered so one position rotates each year.

a. As controlled by Hearing Charities Bylaws, appointees may serve no more than two (2) consecutive terms.

6. Vacancies.
Any vacancies of the appointed positions will be filled by the same process of nomination and appointment.

a. Should a vacancy occur due to a position held by an Officer, the position will be filled by the individual assuming that office as established in the Bylaws and Policies of Sertoma.

7. HCA President.
If in attendance, the HCA President will be recognized and have the privilege of the floor at all Sertoma Board meetings.

1. Defined.
The Sertoma organization will hold an Annual Meeting of the membership, and such other meetings as required by the Board, to receive, and respond to, reports from the Board, elect leadership and conduct the business of the organization. Such meetings will consist of the meeting held in conjunction with the International Convention in the month immediately preceding or following the start of the fiscal year and at the Regional Conventions held between the 15th day of February and the 15th day of April.

2. Standards and Procedures. All meetings will be conducted within the standards and procedures of these Policy Statements, Bylaws and Procedure Statements as officially adopted by the Board of Directors.

3. Voting and Quorum.

a. Voting Privilege.

i. Members: Each member of a Sertoma Club in good standing may vote at all meetings.
ii. Clubs: Each Sertoma Club in good standing shall be entitled to one vote at all meetings. The member casting the club’s vote shall bear a certificate duly authenticated by the President and Secretary of his/her club.
iii. Good standing: For voting status, the club of a member must be in good standing as of the first day of the fiscal quarter in which the meeting is held as shown by the record of Sertoma. The members of any club chartered after the first day of the quarter shall be entitled to vote according to the official records of Charter Members at Sertoma Headquarters.

b. Voting Limitations. An individual member has only one vote; however, he/she may also cast the vote for his/her club or clubs

c. Voting Disclosure. All candidates may, upon request, receive the number of members eligible to vote in any elections from the Chairman of the Elections Committee.

d. Quorum.

i. Annual Meeting. The quorum shall consist of not less than two hundred (200) eligible voters.
ii. Division Meetings. The quorum shall comprise the eligible voters present and representing not less than one-third (1/3) of the total number of clubs in the designated region or district.

4. Resolutions.

a. Presentation.

i. Any member in good standing may present a resolution. The member may propose recommendations to the Board of Directors of Sertoma or resolutions relating to matters considered appropriate to the purpose of Sertoma members.
ii. Other than salutatory resolutions, all resolutions must be presented in the proper form as defined in these Policy Statements to the appropriate Resolutions Committee. It shall be the duty of the Resolutions Committee to present to the members all such resolutions submitted together with the recommendations of the Committee on each resolution before any debate is allowed.
iii. Any resolution that has been properly submitted may not be altered or amended by a member from the floor of the meeting.
iv. All resolutions other than salutatory resolutions to be presented to the members assembled at all meetings shall be submitted in writing to the Executive Director, for consideration by the Resolutions Committee, at least forty-five (45) days before the meeting convenes.

b. Debate of Resolutions.

i. Resolutions shall not be in order until they have been reported out of the Resolutions Committee.
ii. Debate may be had on the floor of the Meeting for all resolutions, save such as are known in parliamentary practice as “undebatable,” unless by two-thirds (2/3) vote the Convention decides to dispose of them without debate.
iii. No member shall speak in any one session on any one subject longer than three (3) minutes except as provided in the Order of the Day or by majority vote. Debates shall be managed as defined in the Policy and Procedure Statements approved by the Board.

5. Elections

a. Date and Time.
The date and hours of the nomination and election of Officers at the Annual Meeting and Directors and Governors at the Regional and District Meetings shall be indicated in the Official Program and shall be subject to change only in accordance with the Rules of the Meeting.

b. Procedures.
All nominations and elections shall be conducted by the approved procedures of Sertoma and the most current version of Robert’s Rules of Order.

6. Voting

a. Timing of Votes.
No vote shall be taken on any Bylaws Amendment or any other substantive matter, other than salutatory or congratulatory matters, prior to the time designated in the Official Program unless it is a vote for an officer unopposed.

b. Type of Votes.

i. Elections. Voting for Officers or Representatives shall be by secret ballot, except for a nominee who is unopposed.
ii. Resolutions and Motions. Voting for Resolutions and motions can be by secret ballot or from the floor as determined by the Presiding Officer provided it does not conflict with these Policy Statements or Robert’s Rules of Order.
iii. There shall be no vote by proxy or by cumulative voting.

1. Management. The Board of Directors shall have full supervision of all Conventions and shall approve the official program and order of business in advance of such Convention.

2. Fees.

a. The Board of Directors shall establish registration fees to be paid for all persons attending any Convention. No member shall be entitled to vote, as an individual or as the club representative at the Convention unless and until his/her registration fee has been paid.
b. The registration fee will be complimentary for current international Officers; Officer spouses; Directors; and all Past International Presidents, and spouses, holding office prior to 2001-2002. Beginning with the 2001-2002 President, the registration fee will remain complimentary for a period of five (5) years after leaving the board.

3. Contracts.
The Executive Director shall be solely authorized for executing all contracts with hotels and other facilities and services involved for the convention site selection. The designated host chairman, host committee or any Sertoma Officer or Director may not commit vendors and/or facilitators under any condition whatsoever, but may serve as advisors to the staff.

1. Registration Fee and Budget.

a. A uniform registration fee for the entire Convention shall be paid by all persons attending a Regional Convention. No member shall be entitled to vote, as an individual or as the club representative at the Convention unless and until his/her registration fee has been paid.
b. Such proposed fee, together with a budget of proposed expenditures, shall be submitted by the Host Club to the Governors of the Districts in the region(s), and approval shall be obtained by a majority of the combined votes of the District Governors at least one hundred twenty (120) days prior the Convention. Should a majority vote against the proposed fee and budget, the Director shall work with the Host Club toward a revision of the fee and budget that will be acceptable to the District Governors.
c. The registration fee approved for the Regional Convention shall be considered to be the registration fee for the District Conventions of that region.

2. Financial Responsibility.

a. Financial responsibility for the Regional Convention shall rest entirely with the Host Club.
b. The Host Club shall submit a report within 90 days of the close of the convention including the income and expenses of the Convention, mailing copies of the report to the Governors in the region(s) and the Executive Director of Sertoma.

1. Fiscal Year. The fiscal year of Sertoma shall begin on the first day of July of each year commencing on July 1, 2009.

2. Bonds.

a. The Sertoma Treasurer shall give bond in such amount and upon such conditions as from time to time may be required by, and provided for by, the Board of Directors.
b. The elected division representative and Secretary/Treasurer or Treasurer shall give bond in the amount of $10,000.00.
c. The Executive Director of Sertoma shall provide such bond by means of a blanket bond, the premium cost of which shall be prorated among Sertoma and its divisions.

3. Disbursements.
All disbursements for Sertoma and its divisions shall be made by check, with a record showing the payee, the nature of the purchase, expenses paid or services rendered and the amount of payment.

4. Depositories.

a. Sertoma. The Board of Directors shall approve the depositories of all funds.

b. Divisions.

i. Each division will annually provide to Sertoma Headquarters a listing of all depositories, including account numbers and signatories.
ii. All bank accounts will be opened and operated under the Sertoma Employer Identification Number (EIN) as provided by Sertoma Headquarters.

5. Signing Checks.
The Board of Directors authorizes the Executive Director in his/her judgment as may seem advisable the staff authorized to execute and countersign checks aforesaid, and do and perform such other acts as will carry out the purposes and objects of this Article.

1. Sertoma.

a. The Executive Director shall install and maintain an efficient system of accounts and, to that end, shall engage competent certified public accountants subject to the approval of the Board of Directors.
b. The Executive Director will make all financial records available upon request to the Executive Committee for audit or review, and shall provide as directed by the Treasurer regular reports for the review of the Board of Directors.

2. Divisions.

a. If authorized to collect and distribute funds, the Secretary/Treasurer or Treasurer shall keep the accounts, maintaining records of receipts, expenses, and disbursements.
b. All records and books shall at all times be open to the inspection of the Governors and any auditors which may be named by a District Convention or the Board of Directors of Sertoma.
c. The following quarterly and annual reports shall be provided in the time and manner specified to Sertoma Headquarters. Copies shall be distributed to the Board of Directors, and the Governors and Secretary of each club in the division:

i. Bank balance at the beginning and end of the quarter.
ii. Receipts from the quarter and the year to date as compared to the budget for the same periods.
iii. Itemized disbursements for the quarter and year to date as compared to budget for the period.

The Board of Directors shall provide for the audit of all books of account by certified public accountants annually and, in its discretion, at more frequent periods.